ZEN Features, Advantages & Benefits
ZEN is comprised of specifically designed pages that create a continuous flow of functionality. The following is a summary of the features-advantages-benefits for the main pages used in ZEN.
Timesheet Summary
Used to manually log users' time during the current workday. Users are also able to view their current and previous timesheets in a daily or weekly timeframe.
Features
- Task Tree-categorically separates clients, projects and tasks.
- Edit Time Unit-area used to enter the staff's time for current or previous workdays.
- Timesheet Screen-displays the time logged for each task.
- Task List-shows the current tasks and allows for editing/deleting of a selected task.
Advantages
- Logs and stores every team member's time entry quickly, easily and precisely.
- Provides real-time data on tasks and projects in progress.
- Displays a view of the project tree from the client to individual tasks.
Benefits
- Reduces administration costs by eliminating paper-based timesheets.
- Allows staff to accurately enter their time to optimise billable time and progress on tasks.
- Enables managers or team leaders the ability to maximise their staff resources.
Own Task Summary
A comprehensive display of the projects and tasks that staff are assigned to.
Features
- Task Summary-shows the current project and task names for every client stored in ZEN.
- Total Hours Quoted-lists the time quoted for each task.
- Total Hours Worked-lists the time actually worked on a specific task.
- Percentage of Hours Quoted-displays the current percentage of estimated time vs. actual time worked for each task.
- Adding/Deleting Tasks-adds or removes staff from any task.
Advantages
- Compiles each staff member's allocated tasks and projects.
- Displays each task's completion percentage in real time.
- Allows staff members to add or remove themselves from tasks
Benefits
- Enables staff and managers to readily view the status of every task with time allocated to it.
- Provides managers with a tool to improve quoting on future tasks.
- Empowers employees to add or remove themselves from any tasks within their assigned projects.
Project Summary
A comprehensive list of all of the projects logged and stored in ZEN.
Features
- Project Summary-displays all projects in status categories with optional due date entry.
- Work In Progress Comments-lists the written comments associated to specific projects.
- Active/Archive Projects-categorises active and archive projects with the click of button.
- Add/Edit Projects-allows staff to add or edit their assigned projects.
- Quick Projects-provides employees with a quicker way to create projects by only completing the required fields.
- Project View-displays detailed information about the project including the overview, progress, project notes, task and invoice summary, attached files and expense disbursements.
- Total Hours Quoted/Worked-displays the hours allocated and worked for each project.
- Percentage of Hours Quoted-provides a graphical representation of hours allocated vs. hours worked for each project.
Advantages
- Creates a detailed picture of the status of all projects.
- Permanently stores project details for easy retrieval.
- Separates active and archive projects for better organisation.
- Classifies active/archived projects to minimise the projects listed.
- Creates an easy interface for staff to add or edit project details on one page, Project View
Benefits
- Facilitates managers' supervision of budget overruns.
- Organises projects to minimise non-billable time and optimise staff resources.
- Enables staff and managers to view all project information in only two main pages.
- Provides pertinent data for budget forecasts and resource allocation.
Client Summary
Designed to easily access all information pertaining to clients stored in ZEN.
Features
- Client Summary-lists the client names, contact details and the number of total projects assigned to the client.
- Active/Archived Clients-separates the current clients from the previous clients.
- Client View-shows detailed client information including contact details, relevant notes, attached files and active/archived projects under the client.
Advantages
- Displays every client on one page for easy locating.
- Lists all projects performed for each client.
- Enables staff to quickly add/edit client information.
Benefits
- Facilitates the retrieval and viewing of client information.
- Identifies client retention.
Reports Summary
An array of reports, graphs and other features that provide detailed analyses of the information entered in ZEN.
Features
- Summary: Weekly/Monthly-reports a breakdown of each staff member's time and what they spent it on.
- Summary Customer Dates-reports a breakdown of pre-selected start and end dates.
- Work in Progress-displays a detailed list of the current progress for all active projects.
- Disbursements in Progress-shows a number of different information related to disbursements.
- Invoices to Export-lists itemised invoices for exporting.
- Graph: Client's Hours-displays a breakdown of the hours spent on clients for the current and previous months.
- Graph: Production Hours-shows the total billable and production hours for all users for the previous 6 months.
- Individual Timesheet-reports a printable view of the user's timesheet for the current week.
Advantages
- Provides staff and managers with multiple reports to choose from.
- Displays time and project data in easy-to-read reports.
- Presents graphical representation of clients and production hours.
- Allows staff and managers to print timesheets.
Benefits
- Enables managers to print reports for numerous analyses.
- Minimises administration costs associated with logging timesheets.
- Facilitates the retrieval of all numerical data logged and stored in ZEN.
Administration Summary
Used for all administration issues.
Features
- User Summary-lists all users and their details.
- Add/edit User-allows the administrator to add/edit valid users.
- Customise-lists the various customisable features.
- Backup-enables the administrator to conduct a data backup.
- Update ZEN-checks to see if any updates are available.
Advantages
- Stores all relevant staff information.
- Allows the administrator to modify ZEN's interface.
- Provides quick and easy backups.
Benefits
- Facilitates the retrieval of staff information.
- Allows autonomy for administrators to add or edit users.
- Encourages backups with just a click of button.
- Ensures a quick download when updates are available.
More information
For more information on ZEN's functionality, please refer to the documentation.
